Tips for Board Meeting Preparation

22 Oct Tips for Board Meeting Preparation

Board meetings are essential for making strategic decisions, establishing the company’s policies, and so on. However, these meetings are often boring and full of routine items that can be time-consuming to prepare for. While it may seem as if the tedium of preparing for the board meeting is just another business burden, well-prepared directors can leave a positive impression on other board members that goes well beyond the surface.

Create an agenda for board meetings that includes the time allotted to each item. It is beneficial to create the agenda on a number of hours that allows enough time to discuss each topic in depth and to leave room for questions.

Once the agenda is prepared the agenda should be sent out to board members so that they can begin to prepare. This should be done at minimum a day or two before the scheduled meeting. For boards you could try here that utilize the board portal it could be as simple as clicking a button to collect and send out all the necessary documents required for a meeting.

You should decide the level of formality or casualness that your board wants its meetings to be. This will impact how you conduct your meetings and also the way you address other members. Some boards, like, use Robert’s Rules of Order which is an official system that allows the board members’ names as «Mr.» and «Madam». It is crucial to become comfortable with the rules regardless of the style you decide to use. This will allow you to not be surprised at the beginning of your first meeting.