22 Oct The Difference Between Formal and Informal Meetings
A formal meeting is an organised discussion on predetermined topics and goals typically conducted by the chairperson. The minutes are kept in this document. These meetings are extremely organized and require the most planning. They also assign roles to certain people in order to keep the discussion on course.
Informal meetings are the most common type of business meeting such as staff reunions or brainstorming sessions. However more strategic discussions of high-risk issues such as company strategy budget cuts, strategic planning and management of projects are typically held in formal meetings. The main distinction between informal and formal meetings is that informal meetings tend to have a looser structure with a more fluid and open discussion.
Formal meetings also typically adhere to strict guidelines, such as an agenda and a formatted note-taking format that is followed by those who are taking them. The notes can be accessed by those who are not present at the meeting.
In order to conduct a successful meeting, it is essential that attendees arrive with the relevant information and reports required for the meeting. Meeting software and a task manager can be used to remind attendees of and/or tasks. This can help them prepare for the next stage of the process. After the meeting is over, it’s essential to follow up with attendees to provide an overview of what was discussed, and highlight the key actions and get feedback to ensure that the next meetings are more effective.