17 Oct Organizing the Company Workflow
The organization of the workflow in your company will improve efficiency and productivity, eliminate redundancies, boost communication and help save time. It also makes it easier to pinpoint issues and ways to improve processes.
The first step in organizing an organization is to identify what tasks must be completed, which steps are involved, and who is responsible for each task. To help develop the current process it is essential to identify all the stakeholders and bring them together to brainstorm. These subject matter experts will help provide more insight into where handoffs are occurring as well as the order of tasks, and any other factors that must be considered.
For instance the film production team may include people conducting research to help with the project, others editing footage and gathering materials as well as others performing pre-production tasks. A workflow can bring everyone together and help them organize their tasks, making sure that all deadlines are met and reducing miscommunication.
There are many tools available to build and implement workflows, but the project management software is the most well-known. Software like Kanbanchi allows you to create lists and assign tasks. The process can be documented and later shared with teams to work. It is usually required to create an interim period of time for employees to become familiar with the new workflow model. This can be achieved by holding «office hours» with technology experts to assist with any questions and smooth the transition.
Some processes are composed of multiple workflows, for instance, procurement is a process that includes several related workflows. Each workflow is designed to achieve the specific business objective. As a result, they are all interconnected, and must be monitored to ensure they are meeting their goals.