How to Write the Minutes of the Board Meeting

17 Oct How to Write the Minutes of the Board Meeting

The minutes of the board meeting are among the most important documents an organization could create. The document is designed to accurately record the decisions made at a board of directors, as well as any follow-up actions. To accomplish this the minutes need to be written in a neutral and neutral tone. This is difficult to do during an argument, but there are ways to ensure the minutes accurately are a true reflection of the event without revealing personal feelings or bias.

The first thing you should include is a basic outline. This will allow anyone who reads the minute to be http://www.aboutboardroom.com/what-is-meeting-management-software/ able to comprehend what happened. This section may include details of the location of the meeting, whether there were remote attendees, and the name of the person who took the minutes. It is also helpful to record the exact time the meeting started and ended, and also who was in attendance (and in the event that your regular minute-taker was not there and was substituted by someone else them).

The body of the meeting must be described in a second paragraph. This should typically include two main parts: administrative business and substantive business. The former includes routine items such as agenda approval minutes approval from the previous meeting, and an agenda for consent that can save valuable meeting time by acknowledging repeating items like committee reports.

The discussion of a wide variety of topics is covered in the final. It is recommended to have the minute-taker write down the results of any votes taken as well as the person who made the motion and who voted for it. It is also recommended that the minute-taker record any major arguments that took place during the discussion. But you shouldn’t go as deep as to determine who spoke what. This can cause legal liability.